The Ultimate Melbourne Wedding Vendor Checklist for 2024

Published on by  Maddy K , last modified

The Ultimate Melbourne Wedding Vendor Checklist for 2024

The love of your life proposed, and you’re now engaged.


But while this is exciting news, planning the wedding of your dreams can also be a stressful time.

After all, it involves taking care of many things, including hiring the vendors who will bring your vision to life.

Don’t know where to start?

We’ve got you covered.

In this comprehensive wedding vendor checklist, we’ll explore the essential services that will turn your celebration into an unforgettable experience.

1. The Venue

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This is one of the most important tasks you’ll have to tick off your list, as the choice of the venue will set the stage for your big day.

That’s why we recommend choosing a location that resonates with your love story and your personality and accommodates your guest list comfortably. From grand ballrooms to rustic outdoor settings, many different types of venues are available in and around Melbourne to suit every couple’s taste.

2. Caterer

In the world of wedding planning, providing a delicious feast to your guests is non-negotiable. Not only will this help you tailor your big day according to the theme you’ve picked and your preferences, but it’ll also help you make this experience unforgettable for your loved ones.

So, make sure to collaborate with a caterer who not only crafts a menu that reflects your culinary preferences but also creates a dining experience that leaves a lasting impression on your guests.

3. Photographer/Videographer

While you could ask your guests to take pictures and videos of your special day, no one will be better suited to capture your love story on your wedding day than an experienced photographer or videographer.

Leaning on their extensive experience and expertise, they’ll be able to capture the magic of your big day, immortalising the emotions and atmosphere so you can relieve this day with your loved ones for years to come.

4. Florist

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Flowers are often overlooked or underestimated when it comes to decorating wedding venues.

Yet, they can instantly elevate your wedding decor and help infuse your personality into the space.

Whether it’s timeless roses, exotic orchids, or bohemian wildflowers, the florist you choose to work with should bring your floral fantasies to life.

5. Wedding Cake Supplier

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Your wedding cake is more than a dessert; it’s a centerpiece of your wedding reception, typically blending flavours and art.

The key is to hire a skilled baker who can design a cake that looks stunning, matches your wedding theme, and tastes like a slice of heaven.

6. Entertainment

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Once you’ve said your vows and exchanged rings, it’s time to party with your friends and family!

And what better way to set the mood than playing great music?

Whether it’s a live band, DJ, or a fusion of both, your choice of entertainment sets the mood for the celebration. Just like with the rest of the vendors, make sure to collaborate with entertainers who can curate a playlist that resonates with your love story and keeps the dance floor moving.

7. Wedding Celebrant

The person who officiates your wedding plays a pivotal role in shaping the ceremony.

That’s why we recommend choosing a celebrant who understands your values and can create a ceremony reflecting the essence of your relationship.

8. Wedding Dress

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Now, onto a topic dear to brides!

The wedding dress you choose will set the tone for your fairytale moment.

So, while it can be tedious, take the time to browse dresses that reflect your personality or choose a designer who understands your vision and can create a gown that makes you feel like a queen on your special day.

9. Hair and Makeup Artist

On your wedding day, you deserve to look and feel your absolute best.

Work with a skilled hair and makeup artist who can enhance your natural beauty and create a look that complements your style, personality and dress.

10. Transportation

Imagine arriving at your wedding venue in a sleek and luxurious car. As your driver parks in front of the majestic site and you step out of the car with the help of your bridal party, your photographer snaps Instagram-worthy moments that you’ll cherish for a lifetime.

This is exactly the kind of experience you’ll enjoy if you decide to use a premium chauffeur car service.

Opting for a premium chauffeur car service like iChAUFFEUR Melbourne, allows you to arrive at your venue in style, adding a glamorous element to your wedding day. And it also ensures a stress-free journey, allowing you to focus on the magic of the day.

What’s more, it’s the opportunity for you as a couple to make a grand exit, turning heads as you step into the elegant vehicle and wave goodbye to your guests.

12. Wedding Planner

While booking every vendor yourself can prove cheaper, enlisting the expertise of a wedding planner is the best way to ensure a stress-free and seamless wedding planning experience.

Not only should you focus on hiring a wedding planner who will be able to bring your vision to life flawlessly, but also infuse a personalised touch into every detail, making the journey as magical as the destination.

As you embark on the journey of planning your wedding, use this checklist as a guide to ensure a seamless and memorable day.

Each vendor you choose will contribute to creating a day that is uniquely yours.

From the grandeur of the venue to the gorgeous details of your wedding dress, every element plays a crucial role in shaping the memories you’ll carry with you into your happily ever after.

Cheers to a wedding that exceeds your wildest dreams!

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